Get a Trained Property Management VA in 48 Hours

Stop drowning in tenant calls, maintenance requests, and admin work — focus on scaling.

The Real Estate Industry’s Dedicated Staffing Company

U.S.-Managed Staff

Average Placement in 7 day

No Long-Term Contracts

Trusted by Property Management Professionals and Businesses Across the U.S.

From real estate firms to national investors, our clients rely on Rose Capital Solutions to source and manage dependable Property Management virtual assistants.

See How Paul Scaled his Company Past 150+ Doors Using Rose Staffing VAs

From Overwhelmed to Organized — Why Property Management Pros Rely on our VAs

Property management is nonstop. Tenant issues, maintenance requests, lease renewals, deadlines, and follow-ups quickly fill your day. Add owner communication, vendors, and reporting — and higher-value work gets pushed aside.

That’s where our trained Property Management VAs come in.

They handle:

• Tenant inquiries & follow-ups

• Maintenance requests & vendor coordination

• Lease renewals, tracking, and notices

• Application processing & screening support

• Rent reminders and payment monitoring

• Move-in / move-out admin & documentation

• CRM inbox management (AppFolio, Buildium, Propertyware)

The talent is hired through us but works for you full-time. They function as part of your team, and each candidate brings real experience in property management. Free up your time to focus on listings, clients, and growth — all while cutting up to 70% of your overhead costs.

Roles We Staff for Property Managers

For each role, you’ll receive multiple vetted candidates with real experience in that position.

Maintenance Coordinator

Vendor dispatch, Tenant Turnovers, Maintenance Phone Coordination and work order tracking

Leasing Coordinator

Rental inquiry responses, showing scheduling, application processing, screening support and lease preparation

Property Management Assistant

Tenant email and follow-ups, rent reminders, payment tracking, move-in and move-out coordination, document management, compliance support, day-to-day PM admin.

Accounting Support

Owner and tenant billing, rent reconciliation, accounts payable support, owner statements, reporting, and property management accounting support.

Some Feedback From Our Clients

Trusted by Real Estate Agents, Investors, and Property Managers Across the U.S

"Ive used Rose Capital Solutions for several years and their VA has been Amazing for my company! Helps me screen, organize, post properties and a ton more."

Daniel Bell

Stone Brook Property Management

“Our virtual assistant has completely changed how we handle closings — files are organized, communication is smoother, and we’re saving hours each week.”

Livi

Frost Moon Wholesalers

“I was hesitant about hiring offshore, but Rose Capital’s U.S.-managed team made it effortless. My coordinator is reliable and helped me Focus more where I was needed most."

Amy Ford

George Walton Realty

"My experience with Rose so far has been great between this and constant being posted on time prior said deliverables, being achieved and swift communication. I have nothing but positive things to say and look forward to continue working together."

Robert Delgrande

Cloviscapital.io

Trust score 4.5

The Rose Capital Solutions Difference

We’ve built a system that gives agents and investors dependable, U.S.-managed offshore help — without the headaches of hiring and training.

U.S. Based Oversight

We handle all hiring, onboarding, and training — your coordinator reports to our U.S. management team.

U.S. Timezone

Top Talent, English fluent professionals who understand U.S. real estate processes and business hours.

Lower Overhead Costs

Save up to 70% compared to local staffing — without sacrificing reliability or quality.

7 Day Onboarding

Onboard in as little as 7 days, replace when needed.

Seamless Integration

Your VA works in your CRM, follows your processes, and communicates through your preferred tools — no friction, no language barrier.

Best Screening Practices

Every candidate passes through language tests, skill evaluations, and background checks to ensure only the top 3% move forward. Save up to 70% compared to local staffing — without sacrificing reliability or quality.

Talk to Our Team — Get a VA Matched to You in 48 Hours.

What Industries Can We Service?

Every resume we send has real, relevant experience for the role you need.

Real Estate Brokerage

Close more deals with less paperwork.

• Open escrow and manage contract timelines

• Communicate with buyers, sellers & agents

• Track documents and compliance items

• Coordinate with lenders and title companies

• Prepare closing packages and reports

Real Estate Wholesalers / Investors

Keep leads, contracts, and follow-ups organized.

Manage lead lists and skip tracing follow-ups
Send and track purchase contracts and assignments
Handle seller communication, follow-ups, and call scheduling
Update Podio, REI Sift, or CRM dashboards daily

Property Managers

Never miss a renewal or inspection deadline.

Respond to tenant inquiries and maintenance requests
Track lease renewals and rent payments
Update owner reports and maintenance logs
Coordinate vendors for repairs and inspections

Mortgage & Loan Officers

Keep every file compliant and your pipeline moving.

Pre-screen applications and collect borrower documents
Update CRM and lender portals (Jungo, Velocify, etc.)
Schedule appointments and manage pipeline tasks
Communicate with clients and agents during loan processing

Title & Escrow Teams

Streamline closings and eliminate document delays

Review contracts and prepare title documents
Coordinate with agents, lenders, and clients for signings
Update transaction timelines and status updates
Handle closing packages and data entry

Our Process: How Our 6-Step Hiring & Support System Works

We find the provide the experienced talent, you choose the best fit — and we handle onboarding, timekeeping, and daily oversight so everything runs smoothly from day one.